Webelos Do Your Best

February 17-19, 2023

Camp Brosig
1893 Trenckman Road 
Sealy, TX 77474

Webelos Do Your Best is a weekend campout designed to introduce Webelos Scouts to the many outdoor adventures of Scouting. This awesome weekend event includes an introduction to patrol-method camping and Scouts BSA skills. Activities typically include knot tying, orienteering, archery, BB guns, Frisbee golf, and scavenger hunts, just to name a few. On Saturday evening, there will be a flag retirement ceremony and Arrow of Light Ceremony.


Webelos patch fades into Scout patch

All Webelos den leaders and troop leaders are encouraged to attend January and February roundtables to help with planning and provide estimated registration numbers for planning purposes (e.g., ordering patches, campsite assignments, program planning). In addition, the unit need to request an activity to run. Campsite and program assignments are made on a first-come, first-serve basis.

Learn more about Webelos-to-Scout transition and information to help assist Webelos Scouts as they make the important decision on which troop to join and questions to ask troops at www.shac.org/webelos. Find area troops at www.shac.org/join-troop.

Registration

Registration is a two-step process and is typically completed by the unit leader or Webelos den leader. 
 

Part 1: RSVP:  Every unit needs to RSVP by December roundtable to let the event staff if you are attending. Estimated numbers are provided to the council so the district can reserve the appropriate number of campsites and program areas for the event.

Part 1: RSVP

$7   Webelos Scouts (4th and 5th graders)
$4 Extra fee for 5th graders participating in the Arrow of Light Ceremony (optional)
$6 Leaders, Scouts in troops, crews or ships
$5 Siblings (there is no program for siblings; patch is not included)
$5 Parents (patch is not included)

Part 2: Payment: Packs will need to provide the number of patrols for each grade level. Names of 5th grade Webelos Scouts participating in the Arrow of Light Ceremony will also need to be provided. The registration fee is $10.50 for the first Scout and $9 for each additional Scout. Adults and leaders are $5. Payment is completed online with a credit card or electronic check. The late fee begins 2/05/22 and is an extra $1.50 per participating Scout. There is no onsite registration.  Council Refund Policy.  This event is designed for the Webelos Scouts; there is no program for sibling.

Step 2: Payment         Event Feedback

Program

Every pack is expected to help run an event at Webelos Do Your Best. Units provide any needed equipment and adults to run the event. Please review the list of tentative events or suggest a new event and provide a description in the comments section. 

2022 Activities

Unit Responsible

Scavenger Hunt  
Frisbee Golf  
Knot Relay  
Supply Relay  
Orienteering  
First Aid/ Readyman Skills  
Rubber Chicken Volleyball  
Team building (Walk the Plank)  
Tent Building   
Fire building  
Rescue Baby Ravine  
BB Guns  
Archery  
Interfaith Service on Sunday  
Cracker Barrel (provide snacks)  

General Information

Awards: There will be awards for dens and packs.

Low Impact: This will be a low-impact event. Please ensure that all attending this event are familiar with this type of camping and understand the principles involved.

First Aid: First aid will be available in the staff area. Units are encouraged to address minor first aid situations within the unit. Any serious injury, illness, or situation with which the unit personnel are uncomfortable should be taken to the WDYB first aid area immediately

Visitors are welcome and invited after 9:00 am on Saturday and are welcome at the evening campfire and Arrow of Light Ceremony, but should plan to depart the campground no later than 10:00 pm. 

Arrow of Light Ceremony

The highest rank in Cub Scouting is the Arrow of Light Award. 

Registration is required for any 5th grade Webelos Scout who wants to participate in and receive their Arrow of Light rank at Webelos Do Your Best. There is a small additional charge to cover the cost of the arrows that are given to the Webelos Scouts. It is up to the Webelos den leader to ensure that the Webelos Scouts completed all the requirements.

The Arrow of Light ceremony is the pinnacle of a Cub Scout’s experience. All family and friends are invited to participate in this event. Guests do not need to register in order to attend; however, guests must check-in at headquarters. Guests will be allowed access to camp starting at 9:00 am Saturday and will need to depart by 10:00 pm. Guests cannot camp overnight under any circumstances.

What to Bring

Personal Equipment 

  • BSA Health and Medical form (part A&B), bring a copy for every attendee
  • Ground cloth
  • Tent
  • Sleeping bag
  • Extra blanket
  • Pillow
  • Mess kit with utensils
  • Drinking cup / bottle to carry during the day
  • Field uniform (Scout uniform)
  • Activity uniform (Scout t-shirt)
  • Change of clothes appropriate for weather
  • Closed-toed shoes
  • Jacket/sweatshirts 
  • Rain gear
  • Hat
  • Toiletries – soap, towel, toothpaste, toothbrush, comb, deodorant
  • Personal medications
  • Pajamas/nightwear
  • Flashlight and extra batteries
  • Camp chair
  • Webelos Handbook
  • Ear plugs, options (there is a train nearby)
  • Hand sanitizer, optional
  • Insect repellent
  • Portable phone charger, optional

Pack Equipment 

  • Dining fly or canopy
  • Firewood or charcoal
  • Den/pack flags
  • First aid kit
  • Folding table
  • Lanterns – propane or battery for campsite
  • Stove – small propane
  • Meals (see suggestions below)
  • Cooking gear – pots, pans, utensils, food
  • Cleaning gear – dishwashing soap, buckets
  • Water containers for hauling and holding (e.g., 5-gallon container with lid)
  • Trash bags (Small for restrooms; 55-gallon for campsite)
  • Menu and duty roster posted in campsite
  • Scout Handbook (optional)
  • Fire extinguisher
  • Supplies to run assigned event
  • Roster, turn into registration
What NOT to bring to camp:  Alcohol, electronics/game equipment, firearms, guns and ammunition, sheath knives, archery bows, fireworks, illegal drugs, liquid fuel lanterns or stoves, pets, scooters, skates, skateboards, valuables

General Rules

  • Campsites will be assigned at the discretion of the registration staff at the time of check-in based on pack size and the condition of the campsites.
  • Units must register as a group even if you have late arrivals. The unit roster must be complete and the total fee paid prior to registration.
  • Scouts must be under adult supervision at all times.
  • Strict observance of the Scout Oath and Law is a necessity, especially the 5th point of the Scout Law (that being A Scout is Courteous).
  • No use of profanity.
  • No fighting tolerated.
  • No trash/foreign objects in fires!!!!!
  • Each unit must furnish its own food, charcoal, or firewood, and ground protection for fires. In case of a burn ban due to dry conditions, units need to be prepared to use other means for preparing meals.)
  • Scouts are encouraged to wear their uniform.
  • Common courtesy with cars/noise during the Arrow of Light ceremony and Scouts Own Service
  • Safety, safety, safety!!!!!

Vehicle policy

After registering/check-in, campers can temporarily park cars by their designated campsites. Unload all camping gear adjacent to campsite , then immediately move vehicle (trailers included) to the central parking area. Campers can then return to campsite and set up camp. Friday evening, all vehicles should be parked at central parking area before cracker barrel at 10:00 pm, but no later than 10:30 pm. For campers arriving on Saturday morning, Troop 1377 will provide carts for participants to haul their camping gear from the central parking area to their campsite to minimize safety hazards.

Scouts Own Service 

The Scout Law teaches, A Scout is reverent. A Scout is reverent toward God. They are faithful in their religious duties. They respect the beliefs of others. It is important that Scouts be taught to recognize the beliefs of other Scouts and to respect those beliefs. An interfaith service, respectful of all religions will be held on Sunday morning. All Scouts, leaders, and parents are encouraged to attend. 

Campfires 

Webelos sitting in front of camp fireWood-fueled campfires can be built in the campsites, but should only be built in camp-supplied fire pits. No ground fires should be built. Fires must be attended by at least one adult at all times and be fully extinguished before participants depart the campsite for any reason. There is no firewood available at the camp. All firewood brought to camp must also leave with you, including partially burnt firewood.

Campsite fire rings are not designed for large bonfires, please keep fires contained and flames less than two feet above the ground. Depending on the weather, a fire ban may be active during the camping weekend. Fire bans are issued by the county fire marshal and the camp staff cannot override that decision. If a fire ban is in force during the weekend, no open fires will be allowed. All campfire rings are to be cleaned out before departing. Campfire rings will be inspected during check-out inspection and any material left in the fire ring will be required to be cleaned and delay your departure. A bucket is to be filled with water and kept by the fire at all times. This is mandatory.

Cooking Fires 

Cooking fires built of charcoal should be contained within the campsite fire ring or an elevated container. No holes should be dug for fires. Metal garbage can lids, barrel bottoms or the camp-supplied fire pits should be used to contain the charcoal fires. No cooking on the ground. Liquid charcoal starters may not be used; council policy prohibits the use of liquid fuels. During a fire ban, fires of charcoal are generally allowed within the fire ring for cooking only. Propane-fueled stoves are acceptable. Specific requirements for cooking during a fire ban will be discussed during the leader's meeting on Friday evening.

Meals

Each den must furnish its own food, ice, cook stove, propane, firewood, or charcoal. Cooking fires are to be in fire rings. Webelos leaders are encouraged to introduce the patrol method for meal planning and duty responsibilities during the event. Suggestions:

  • Friday night meal: families eat before arrival or bring a sack dinner.
  • Saturday morning meal: protein-fueled, warm meal to provide energy to get the Scouts through a long and tiring day.
  • Saturday lunch: non-cooking meal requiring minimal preparation.
  • Saturday evening meal: warm, delicious meal (e.g., foil meal).
  • Sunday morning: non-cooking breakfast with easy clean-up using foods that don't need continuous refrigeration, as it is often difficult to keep food cold for an entire weekend in an ice chest.
Sample Duty Roster

Water

Cooking

Cleaning

Fireman

Saturday breakfast

              

Saturday lunch

       

Saturday dinner

       

Knives and Axes

Knives may not be carried by Webelos Scouts during the event, even though they may have earned the Whittling Chip. Axes are not approved for use by Webelos Scouts. Axes may only be used by adults or Scouts who have earned the Totin' Chip in the axe yard set up in the troop campsite. Webelos Scouts may use knives for meal preparation or similar activities under adult supervision.

Tentative Schedule

Friday

4:30 - 9:00 pm Arrival and check-in headquarters (HQ)
10:00 pm Cracker barrel at HQ for all unit leaders and staff.
11:00 pm Lights out!  Please be courteous to fellow campers.

Saturday

6:00 am Wake-up and breakfast.
8:00 - 8:30 am Unit leader and staff meeting (final instructions) at HQ.
8:45 am All units assemble at flagpole for flag ceremony.
9:00 - 9:30 am Get ready for events.  Time to get campsites in order!
9:30 am - 12:00 pm Program events
12:00 - 1:00 pm Lunch (non-cooking)
After lunch Campsite inspections
1:00 - 4:00 pm Program events
4:00 - 6:15 pm Free time and dinner
6:15 pm Flag ceremony
7:00 pm Campfire and awards ceremony.  Arrow of Light Ceremony to immediately follow.
11:00 pm Lights out!  Please be courteous to fellow campers.

Sunday

7:00 am Wake-up and breakfast.
9:00 am Scouts Own Worship Service (non-denominational)
9:30 - 11:00  am  Break camp and check-out. 

Emergency / Procedures

Medical 

  • Minor Medical Attention. All units should have in their camp a first aid kit to address minor medical needs. In the event medical attention is required beyond basic Scout/Leader rendered first aid, the individual should be transported by their parent/guardian or other (two-deep) adult leadership to a local healthcare facility. 
  • Life or death – Call 911 – then the event chair and district executive.
  • Incident Reporting. Any incident that requires the intervention of medical personnel involves emergency responders, or results in a response beyond Scout-rendered first aid must be reported. Near miss incidents (does not result in injury, illness, or damage by definition, but it had the potential to do so) should also be reported.

Fire

  • Sound alarm by yelling “Fire” and notify camp management immediately. Local fire authorities will be called to fight the fire.
  • Because of the age of the Scouts, it is not recommended that any firefighting action take place. Remove yourself and others from harm’s way and notify camp staff.
  • Move Webelos Scouts and family members to a safe location away from fire danger, usually in the parking lot in front of the campsite. Ensure that all members of your unit are accounted for and that they remain together and calm.
  • In an emergency, the central alarm will be sounded (siren blown continuously for three minutes) to warn camp. Camp staff personnel will be dispatched to campsites to give further instructions.
  • Be prepared to mobilize to a safe location.
  • Three short blasts of the siren will signal the all clear. A radio announcement will also communicate the all clear.

Inclement Weather

  • When threatening weather occurs, all persons in campsites should go to the nearest restroom building or their vehicles (lighting only). All persons in a program area should move to the nearest building or structure.

 

Camp Brosig is a primitive, 92-acre property, located six miles north of Sealy, TX, in Austin County with 20 campsites, program fields, large covered pavilion and meeting room.

Camp Brosig is located at 1893 Trenckman Road, Sealy, TX 77474.

From Houston: Take I-10 to Sealy Texas, exit at State Highway 36 this is a hairpin loop exit. You pass over highway 36 on I-10 before you exit so you come into Hwy 36 from the west. From the first red light after exiting at Highway 36 turn left (north) onto Highway 36. Go thru town for approximately 5.1 miles until you pass the intersection of Farm Road 331. Christian City Church is on the left, soon after is Trenckmann Road on the left. Go 1.6 miles on Trenckmann Road to Camp Brosig. The camp gate is on the left (south) side of the road. The main asphalt road will take you to the check-in building, the first building on your left. The approximate time from Houston is one hour.

From Hempstead/Bellville: Take FM 159 from Hempstead to Bellville. After crossing the railroad tracks in Bellville take an immediate left at the first light onto State Highway 36 continue for approximately 6 miles to Farm Road 949. Turn right onto Farm Road 949 and follow this road to the first road to the left. This will be Trenckmann Road and the camp gate entrance will be approximately ½ mile on your right. The camp gate is on the right (south) side of the road. The main asphalt road will take you to the check-in building, the first building on your left. The approximate time from Hempstead is 30 minutes. 

Camp Brosig Maps

Click on the icon () in the upper right-hand corner to make the map full screen.

Google Map

Camp Brosig General Information

Rangers: A ranger or volunteer campmaster will be available at Camp Brosig after 3:00 pm on Fridays. 

Check-in/out: Check-in is after 3 pm on Fridays and check-out is before 11 am on Sundays. 

Gate access: A camp ranger or campmaster will meet you to obtain access to the property at 3:00 pm and to unlock the gate and turn on the water to the facility and provide any needed keys.

Additional keys: Keys on a red lanyard, hanging on a hook inside the meeting room, will unlock the registration trailer and first aid room. The kitchen key is in an additional key locker at the kitchen entrance. If you have reserved the kitchen, you will be given this code.

Shelters: Shelters in the camping area are on a first come first serve basis.

Barn: Ask a ranger or volunteer campmaster for access to equipment stored in the red barn.

Parking: All cars are to remain on the roads at all times and to remain parked in the parking lots. Vehicles can be driven to the campsites to unload and load but must remain on the road. After unloading, promptly move vehicles to the parking lots.

Parking Passes:  All vehicles must have parking pass on the dashboard​.

Speed Limit is 5 miles per hour.

Camp Boundaries: Do not cross any fences as you will no longer be on camp property.

Campsites: There are 20 campsites that vary in size and hold between 10-50 campers. Campsite assignments are provided at check-in. 

Campfires are permitted in the designated fire rings. Check the Austin County website and Texas Burn Ban website for burn ban information. See the council policies below for more information about campfires.

Restrooms: Four latrines with flushing toilets are located in the camping area. Provide your own toilet paper and hand-wash soap. Leave the latrines cleaner than you found them. Every restroom your group used must be cleaned before departing camp. There are no showers at camp.

Electricity: There is no electricity at the campsites. There are a limited number of electrical outlets in the camp.

Water Troughs: Water troughs are for washing hands only. Do not use water troughs in latrines for washing dishes. Grease and debris will clog the drains.

Trash: Campers are responsible for taking all trash accumulated to the dumpster located at the front entrance. You cannot burn your trash. All trash must be in a bag and inside the dumpster. If trash will not fit inside the dumpster, you must take it with you. Trash may not be stacked outside the dumpster or on top of the dumpster. Please remember to check restrooms and other areas you may have used, and remove all trash. Animals will make a mess of trash left in camp. 

Recycle: Recycle bins are located near the red barn for aluminum cans and plastic bottles. Please empty liquids, leave caps off and crush bottles.

Medical Information and Emergencies

Hospital in Bellville (Bellville General) 979-865-3141
Ambulance Austin County 979-865-3112
Fire Department in Sealy 979-885-2222
Fire Department in Bellville 979-865-2324
Sheriff Department 979-865-3111
Game Warden 281-931-6471
Emergencies 9-1-1


Plant Identification Guide

See the Brosig Plant Identification Key for the plants and trees tagged at Camp Brosig. The guide can be used to help Scouts in troops can work on First Class: #5. Identify or show evidence of at least 10 kinds of native plants in your community. Scouts in troops can work on a variety of outdoor Scouting skills at camp (e.g., nature, camping, fire, map and compass, hiking, knots, cooking). 

Brosig Plant Identification Key


Where council policies are more restrictive than national policies, the council policies apply.

  1. Safety is Your Responsibility posterSafety. The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

    All BSA's Guide to Safe Scouting policies must be followed and all Scouting activities be conducted in a safe and prudent manner including the Age-Appropriate Guidelines for Scouting Activities. All participants must follow youth protection guidelines at all Scouting events. Highlights include:
  • Two-deep leadership on all outings is required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the SAFE Checklist of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      SAFE Checlist      Enterprise Risk Management

Resources: Campout Safety Checklist • Activity Consent Form and Approval By Parents or Legal Guardian • Scouting Safely • Reminders for Outings Overnight Checklist Cubs Scouts Overnight Checklist Webelos Scouts

  1. Leadership Requirements. Each registered unit must provide a minimum of two-deep leadership. Sharing adult leaders during council activities by two units in order to satisfy two-deep leadership requirements is NOT allowed.   

    “Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (SourceYouth Protection and Barriers to Abuse FAQs

    "All adults accompanying a Scouting unit who are present at the activity for 72 total hours or more must be registered as leaders. The 72 hours need not be consecutive. One-on-one contact between adult leaders and youth members is prohibited both inside and outside of Scouting." (Source)

    Adult ratios for Cub Scouts (Source) Cub Scouts should attend the camping event with their parent(s)/ guardian(s).
  • Lions and Tigers must have their adult partner present to take part. (Source)
  • For all other ranks: only in exceptional circumstances, a Cub Scout whose parent or legal guardian cannot attend a unit overnight camping trip may participate under the supervision of another registered adult member of the BSA, a parent of a Cub Scout who is also attending. The unit leader and a parent or legal guardian must agree to the arrangement, and all Youth Protection policies apply. At no time may another adult accept responsibility for more than one additional nonfamily member youth.(Source)
  • Webelos Den Camping: Each Scout should attend with their parent(s) or guardian(s). A Webelos Scout whose parent or legal guardian cannot attend a den overnight camping trip may participate under the supervision of at least two registered leaders. The leaders and a parent or legal guardian must agree to the arrangement, and all youth protection policies apply. (Source)
  • Tenting
  1. Medical Forms. Every participant must have a current BSA Annual Health and Medical Record. During weekend camping, unit leaders keep a copy of medical forms for all participants. During long-term camp, units are to take two copies of the forms (one for the health lodge and one to keep in the campsite).
  2. Medications. The taking of prescription medication is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Unit leaders should ensure that prescription medications for their Scouts are properly stored and administered. (Source)

  3. Council Insurance. All registered members of Sam Houston Area Council troops are covered by Health Special Risk unit insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is secondary coverage. If there is no other policy, this will be the primary insurance. Out-of-council troops must provide proof of accident and sickness insurance upon arrival at camp. For more information or copies of the form, contact Wayne McCleland at 713-756-3309 or Wayne.McLeland@scouting.org. Generally, a copy of the form is not required by the medical facility at the time of treatment. The camp will file the initial claim at the time of treatment. All patients must be referred to the physician or hospital by camp health personnel. For additional information, contact wayne.mcleland@scouting.org.

  1. Background checks (for events 4+ days long). All adults in camp for any long-term camp or training with youth present (e.g., day camp, winter camp, summer camp, resident camp, NYTL) that is 4 days or longer must have a completed background check on file with the council. All registered adults will have a current background check completed as part of their recharter for the year. In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act that requires the council to conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending camp in any capacity must complete an Adult in Camp Compliance (ACC) form utilizing the link on the event webpage, a minimum of two weeks before the event, to allow sufficient time for the background checks to be completed. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp). Visitors should also complete an ACC form; persons who have not completed an ACC form will have to be escorted by an adult the entire time they are on camp property and will only be permitted to enter camp if someone is available to escort them. The council reserves the right to deny participation by any adult based on the information obtained through the background check. The link to submit a form will be on the event webpage. (Source)
  1. Training.
  • trained patchYPT: All registered BSA adults must take Youth Protection Training (YPT) online. All parents attending a campout are highly encouraged to take YPT. (Source)
  • Hazardous Weather: At least one leader present must have current Planning and Preparing for Hazardous Weather taken online(Source)
  • For pack camping/overnighters and Webelos den camping: At least one adult on a pack family campout/overnighter must have completed Basic Adult Leader Outdoor Orientation (BALOO) to properly understand the importance of program intent, youth protection policies, health and safety, site selection, age-appropriate activities, and sufficient adult participation. Find a BALOO course near you. (Source)
  • CPR/AED and Basic First Aid (recommended for all adventures). (Source). Find first aid courses near you.
  • Additional training:
  1. Roster. Every group must submit a camp roster listing all participants to the campmaster or camp ranger by Saturday at 10:00 am.

                       Camp Roster
     
  2. Campsite Assignments. During camping activities at council properties, girl troops will be assigned to different campsites from boy troops. Venturing crews and ships will be assigned to different campsites as Scouts BSA units. Specific campsite assignments are provided when checking in at camp.
     
  3. Incident Reporting. Any incident that requires the intervention of medical personnel, involves emergency responders, or results in a response beyond Scout-rendered first aid must be reported. Near-miss incidents (does not result in injury, illness, or damage by definition, but it had the potential to do so) should also be reported. Report any known or suspected abuse or significant violations of youth protection policies that might put a youth at risk. using the Scouts First Helpline (24-hour helpline: 844-SCOUTS FIRST (844-726- 8871). The Scouts First Helpline is for reporting abuse or significant violations of the BSA’s youth protection policies only. While all youth protection policies must be taken seriously, minor, non-recurring infractions with no indication youth are at risk can be addressed at the unit level. Any other questions should continue to be directed to the BSA’s Member Care team at 972-580-2489. (Source)
     
  4. Transportation. Each troop is responsible for safe transportation to and from camp and meets the requirements as laid out in the current version of the Guide to Safe Scouting. Seat belts are required for all occupants. Passengers may not ride on the rear deck of a station wagon. Trucks may not be used for transporting passengers except in the cab. Trailers must never be used for carrying passengers. Use of ATVs, UTVs, or golf carts at camps other than at approved facilities is not allowed. Staff use of these types of vehicles in any camp will be approved and supervised by a camp ranger or camp director. (Source
    Resources: • Transportation Policy•​ Insurance Coverage•​ Driver’s Pledge•​ The Risk Zone, •​ Motor Vehicle and Driver Checklist, •​ Do you need to travel in uniform to be covered by BSA insurance?

     
  5. Vehicles. All vehicles must have a vehicle pass. These are available upon arrival at check-in. Speed Limits are 25 mph on main roads and 10 mph near campsites areas. Vehicles must stay on improved roads and parking areas. Do not drive or park in campsites or on the grass.
     
  6. Trash should not be buried or burned. All garbage should be placed in the dumpster.
     
  7. Damage to equipment and facilities. Report all lost or broken equipment to the camp ranger or camp master. Needed repairs: Report all lost or broken equipment or items needing repair to the camp ranger or campmaster.
     
  8. Tape. Only painter's tape can be used on buildings or pavilions; do not use any other tape (e.g., duct tape). If needing to hang something, use something that won't damage buildings or trees.
     
  9. Living trees at council properties may not be cut down without the approval of the camp ranger. Do not dig holes, climb or cut trees.
     
  10. Campfires are permitted in the designated fire rings and must be attended to at all times. Always have a shovel/rake and water or other extinguishing materials handy. Extinguish all fires before leaving camp properly by ensuring campfires are completely cold-out and completing a test on cooled ash for any sign of heat before the fire is considered extinguished. Beware of current fire conditions, especially if it has been dry and windy. Check for any active burn ban and consider wind direction and projected size of fire before starting. Keep fires low and reduce sparks in windy conditions. Do not use liquid accelerants. The use of liquid fuels for starting any type of fire is prohibited. Use of liquid-fueled stoves and lanterns is not permitted on council properties except as allowed during high adventure activities (e.g. backpacking stoves). Permission to use liquid-fueled devices must be obtained from the camp ranger before use. Government-issued fire bans supersede camp policy without exception. (Source
    Resources: •​ Fire Safety Tips; •​ Chemical Fuels and Equipment Policy

     
  11. Check-in. Check-in for weekend camping begins after 3:00 pm on Fridays and check-out is no later than 2:00 pm on Sundays. For other events, check the event-specific webpage.
     
  12. Departure procedures. Make sure the campsite, restrooms, showers, and pavilions are undamaged and clean, and that all gear and trash is removed. Scouts should conduct a police line where Scouts stand within arm’s length of each other and walk the entire campsite picking up all trash. Ashes from campfires should be removed from the fire rings and disposed of in ash barrels next to dumpsters.
     
  13. Fishing. Catch and release fishing is allowed at council camps. Bring your own poles. Fishing licenses are not required.
     
  14. Not Allowed. The following items are not allowed at council camps:
  • Alcoholic beverages or illegal drugs (Source)
  • Fireworks
  • Skateboards
  • Skates and rollerblades
  • Hammocks
  • Personally owned firearms, archery equipment, and crossbows. Normally, personally owned firearms and archery equipment may not be taken to council properties. However, there are certain circumstances related to high adventure programs that are best facilitated by using equipment not owned by the council (e.g. high caliber rifles, black powder firearms, pistols, and compound bows). In these cases, a permit to use personal firearms or archery equipment must be filed with the council shooting sports committee. When approved, this form will be presented to the camp master, ranger, or camp director at the time the equipment is brought to camp. While at camp, this equipment will be secured in approved council storage facilities.
  • Personally owned slingshots or projectiles
  • Personally owned offroad vehicles (ATV/UTV/Golf Carts)
  • Personally owned watercraft. Normally, personally owned watercraft (e.g. rowboats, canoes, kayaks, jet skis, sailboats) may not to used at council properties. However, there are certain circumstances related to high adventure programs that are best facilitated by using equipment not owned by the council. Venture crews and ships may own watercraft that are well suited for use at council properties. Permission to use such equipment must be obtained from the camp ranger at the appropriate property. This approval must be presented at the camp before launching any watercraft. Appropriate precautions must be taken to clean such watercraft prior to use in order to prevent contamination of council properties. Non-council-owned watercraft are not permitted to be stored on council properties.
  • Personally owned generators except as approved by the camp director or ranger.
  • Personal climbing harnesses and helmets, if inspected and approved by the lead climbing instructor at the time of use may be used on council properties. All other personally owned climbing gear may not be used on council properties, except equipment used to support high adventure programs or trainings that are best facilitated by using specialized equipment not owned by the council (e.g. protection, ascenders, etc). In these cases, requests must be submitted to the council climbing committee for approval prior to use. Approved requests will be provided to the camp ranger at the council property prior to use of the equipment.
  • Radio-controlled boats, aircraft, or vehicles other than for council-approved programs.
  1. Alcohol, Tobacco, Drugs. Smoking/vaping is only allowed in one’s own vehicle in the parking areas out of the view of Scouts. The use of tobacco or vaping in any form by campers under 21 years of age is not allowed. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put youth at risk, including driving or operating equipment. (Source)
     
  2. Footwear. In order to protect feet from weather conditions and environmental stressors and to reduce the possibility of foot injuries, closed-toe shoes are to be worn at all times in camp. At Camp Strake and Bovay Scout Ranch, sandals may be worn inside the enclosed pool areas; however, closed-toe shoes are to be worn during movement to and from the pool area. (Source)
     
  3. Uniforms. The field uniform and activity uniform are encouraged. (Source) Summers in the east Texas area tend to be hot and humid. It is a tropical climate where afternoon rain showers are common. Campers should carry a daypack with rain gear and a water bottle. There is a water station at each campsite where water bottles can be filled. Winters can be very cold; staying warm requires finding the right combination of layers with specific layers depending on your body, the temperature, wind speeds, and how much you sweat. Resources: Let’s stop the practice of having Scouts sing for a lost item.
     
  4. Bikes. All cyclists must wear a properly sized and fitted helmet. The use of motorized bicycles, skateboards, or scooters at council camps is not allowed. Resource: Biking
     
  5. Pets are not allowed in camp except for service animals. Permission to use service animals must be approved/granted by the camp ranger. Any service animals in the camp must be secured by the owner at all times. (Source)
     
  6. Swim Tests (Camp Strake & Bovay Scout Ranch). All individuals participating in aquatics programs on council properties must have successfully completed an appropriate BSA swim test as outlined in Chapter 5 of the BSA Aquatics Supervision, pamphlet No. 34346 (pp 37-42). The test may be conducted by units prior to their attendance at a council aquatics program provided the test is validated by qualified supervision using the BSA swim test (Form 430-122). Qualified supervision includes those leaders who have successfully completed BSA Aquatics courses (Instructor, Lifeguard, Cub Supervisor, Swimming and Rescue), or Red Cross or YMCA Lifeguard qualification. A current copy of the supervisor’s certification must be attached to the swim test record form. Completed and validated swim test records must be provided to camp staff before participation in aquatics programs will be permitted. The council camp aquatics program director or camp director will review all unit swim test forms, and determine what, if any, retests at camp may be required. (Source)
     
  7. Photographs. Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right and permission to use and publish the photographs/film/ videotapes/electronic representations and/or sound recordings made at Scouting activities. (Source: BSA Annual Health and Medical Form - Part A)
     
  8. Drones. Personally owned drones (i.e., UAS or small-unmanned aircraft systems) may only be used by adults on council properties with the approval of the camp ranger. The ranger will also specify permissible times and areas for operation in order to prevent interference with any camp activities. Drone safety is the law. Operators flying unmanned aircraft can endanger other aircraft, people, or property when flying recklessly or without regard to risks. The Federal Aviation Administration (FAA) assumes owners and operators of unmanned aircraft are generally concerned about safety and willing to exercise good judgment when flying their aircraft. However, basic aeronautical knowledge and awareness of responsibilities in shared airspace are not common knowledge. Refer to the Pilot’s Handbook of Aeronautical Knowledge. There are two types of fliers: recreational flyers and certificated remote pilots. Recreational drone flight rules only apply to flights that are purely for fun or personal enjoyment and are not operated for a business or any form of compensation. Flights for any other purpose (including volunteering for a non-profit organization like taking pictures or video as goodwill) require part 107 certificationDrone flyers (remote pilot in command) must:
    • Ensure the UAS is not conducting surveillance or photographing persons in areas where there is an expectation of privacy without the individual’s permission. (Source)
    • Ensure the operating environment is safe and that the operator is competent and proficient in the operation of the sUAS.
    • Ensure the UAS is not flying in adverse weather conditions such as in high winds or reduced visibility.
    • Ensure the UAS is not flying at night, over people or moving vehicles, or from a moving vehicle, and remains at least 25 feet away from individuals and vulnerable property. Only drone pilots operating under Part 107 (certificated remote pilots) may fly at night or over people and moving vehicles following FAA rules. (Source & Source)
    • Fly below 400'. (Source)
    • Keep the drone in eyesight at all times (Source). Use a visual observer to also keep eyes on the aircraft at all times to ensure it is not a collision hazard.
    • If the drone weighs more than 0.55 pounds, it must be a registered FAA Drone Zone.
    • Follow the BSA’s drone safety guidelinesFAA rules, and all local laws and ordinances.
    • Fly only for recreational purposes, not business, unless the pilot is a certified remote pilot (part 107 certification). (Source)
    • Complete The Recreational UAS Safety Test (TRUST) and present the completion certificate to the ranger, if requested.
      Certified remote pilots must also present proof of FAA Part 107 certification, if requested. (Source)

About the Buddy System

Scouting’s buddy system calls for Scouts to pair up with a friend or two for all activities. This helps ensure safety and accountability and teaches Scouts to have responsibility for others. The buddy system is a key part of Scouting’s Barriers to Abuse. Looking out for one another anywhere and everywhere is the keystone to the buddy system. Just because you’re in a populous place doesn’t mean you can’t get overlooked by those around you. Buddies are there to watch you when others may not. They stay nearby to monitor you, alerting a safety team if help is needed. (Learn More)

Buddy system guidelines: 

  • The buddy system should be used at all times, not just for aquatics. 
  • It’s recommended that buddies know and be comfortable with each other. No youth should be forced into or made to feel uncomfortable by a buddy assignment.
  • It is strongly encouraged to pair Scouts of similar abilities, ages and maturity. Buddy pairs should be no more than two years apart in age and should be single gender. There are no boy-girl buddy pairs in any programs, including Venturing and Sea Scouts.
  • A buddy team may consist of three Scouts when necessary, like an odd number in a group.

The Adventure Plan (TAP)

Just as young people grow, learn and mature in a continuing progression of experience so, too, do the camping and outdoor programs of the BSA. The BSA offers a continuum of experiences based on the age, interest and ability level of youth, and also offers recognition awards for all levels of Scouting outdoor AdventuresThe Adventure Plan (TAP) is a tool to guide unit leaders through all stages of adventure planning.

The Adventure Plan (TAP)

Food

Outdoor Principals

Outdoor Awards

Leave No Trace

Instilling values in young people and preparing them to make moral and ethical choices throughout their lifetime is the mission of the Boy Scouts of America. Leave No Trace helps reinforce that mission, and reminds us to respect the rights of other users of the outdoors as well as future generations. Appreciation for our natural environment and knowledge of the interrelationships of nature bolster our respect and reverence toward the environment and nature. Leave No Trace is an awareness and an attitude rather than a set of rules. It applies in your backyard or local park as much as in the backcountry. We should all practice Leave No Trace in our thinking and actions–wherever we go.

The principles of Leave No Trace might seem unimportant until you consider the combined effects of millions of outdoor visitors. One poorly located campsite or campfire may have little significance, but thousands of such instances seriously degrade the outdoor experience for all. Leaving no Trace is everyone’s responsibility. All participants are to follow the seven principles of Leave No Trace

  1. Plan Ahead and Prepare
  2. Travel and Camp on Durable Surfaces
  3. Dispose of Waste Properly (Pack It In, Pack It Out)
  4. Leave What You Find
  5. Minimize Campfire Impacts
  6. Respect Wildlife
  7. Be Considerate of Other Visitors

Winter Camping Tips

Sources: Winter camping tips and tricks to help you enjoy the fourth season, Eight essentials for staying warm while cold-weather campingOutdoor Smarts: How to Keep Warm in Camping's Fourth SeasonHow to Stay Warm With the Right Winter Gear

What are some winter camping tips?
Dressing for the cold. When dressing for cold weather, focus on a layering system including the three Ws: wicking, warmth and wind. Your base layer should be wicking (like an athletic shirt), an insulating layer should be warming (like fleece or wool) and an exterior layer should block the wind. Use clothing you have, focusing on the right combination of fabrics. 

The three W’s. Every cold-weather camper needs to dress for the occasion. You’ll need a wicking layer (long underwear), a “warm” layer (fleece), and a “wind” layer (waterproof shell).

Wicking Layer or Base. Also commonly known as long underwear, the base layer is worn closest to your skin. Its main job is to wick away sweat and moisture so your skin stays dry. Wear it relatively tight to the skin and use only wool or synthetic base layers. Never use cotton because it will not keep you warm once it’s wet, whether from sweat or precipitation. These base layers come in various weights, from heavy for frigid conditions to lightweight for warmer temps and activities that cause a lot of sweating, such as strenuous hiking and cross-country skiing. It’s a good idea to have one extra pair of base layers to change into every night at camp.
Warmth Layer or Insulation. The insulation layer is worn atop the base layer and is designed to provide the majority of your insulation. It should be made of fleece, wool, down or synthetic insulation and can be a pullover, zip-up jacket or vest, depending on how much insulation you need.
Windproofing Layer or Shell. The outermost layer, the shell jacket and pants protect you from wind and wet conditions. There are two types of shells: the hard shell is a lightweight layer that’s windproof and waterproof, capable of handling heavy rain and very wet conditions; a softshell is made of a more flexible, soft-faced material that’s windproof yet highly breathable, and water-resistant enough to protect you against everything except a heavy downpour.

Mittens. Mittens are warmer than gloves. If insulated mittens get wet, they stay that way. Wool mitts worn inside leather or nylon shells are removable for faster drying. Wool gloves are needed for dexterity when cooking.

Sleeping. Be sure to change into dry clothes for sleeping — moisture retained in field clothes will cause chilling. For overnight warmth, wear wool, polypropylene, or polyester (never cotton!) long johns, socks, and a balaclava to bed. Place a scarf across your neck to seal drafts.

Sleeping bags. Two sleeping bags — one placed inside the other — should provide enough warmth down to about zero degrees. If you don’t have a closed-cell foam pad to use as a sleeping mat, try half-inch-thick foam carpet padding.

Ground cloth. In warmer months, a plastic ground cloth should be used inside your tent to stay dry. However, in winter, use the ground cloth beneath your tent to keep it from freezing to the ground.

Toes cold? Put on a hat. Your body loses up to half of its total heat in 40-degree temperatures. So, when it’s below freezing and your head is uncovered, you could be radiating more than three-fourths of your overall body heat from your head.

Baggy clothes are back in style at least in the freezing-cold wilderness. Your body heats itself most efficiently when it’s enveloped in a layer of warm air. If your clothes are too tight, you’re strangling the cold right out of your body. Dressing in loose layers helps aid this convection layer of air. Tight clothes or too-tight boots can also restrict blood flow.

Stay hydrated. In winter, you may not be aware of how much you’re sweating. A gulp of ice-cold water is hardly appetizing, but it is important to keep drinking. Hot drinks and soup are great ways to replenish liquids, electrolytes, and heat. Keep extra tea bags on hand, as well as bouillon cubes, and hand out hot drinks liberally, especially at the end of the day when energy is low.

Late-Breaking Information

To keep up with the latest district information, sign-up for the district newsletter and follow the official district Facebook site at facebook.com/FlamingArrowDistrict.

Contacts

For questions and an information packet, contact the Webelos Do Your Best chair (wdyb@troop1377.org) or district activities chair.